Official Rules

Official
Rules

RULES – NEW UPDATE

The new provisions in the annex below replace what was indicated by the previous regulations, in accordance to the same general regulation on p. 3.

Introduction

The championship is a competition based on the ability to create projects using the art of scrapbooking. Contestants are divided into two Divisions and will compete in one or more technical categories. The projects they make will be judged during several qualifying stages at a local level before the World Finals, wich will declare the World Champion of each Division.

Selections stages consist in sharing the projects on the website of the Academy and in voting for said projects online.

People who pass the qualifying stages will be invited to location (TBD) of the World Finals to compete before a technical jury of experts. The Academy reserves the right to hold the World Finals online should the total number of participants be lower than 4,000 people.

This rules may be subject to changes. Any update of the Regulation will be published on the official website of the Academy www.academyscrapart.com and be sent via e-mail to the entrants of the Championship.

News: each competitor can create a new project or participate with one they have already made and published.
Exclusive is not required.
The new deadline to upload the projects is December 30th.

Short Version

Eligibility of contestants

Divisions

The Championship consists in two categories for contestants: Pro Division and Hobbyist Division

Pro Division requirements

In order to enter the Scrapbooking World Championship in the Pro Division a contestant must have a professional approach to Scrapbooking and satisfy the following conditions.

They must either:

Have been working as an employee or an independent contractor (i.e. designer, creative, salespeople, owner), full time or part time, for a minimum of 2 years for a:

A) Company operating in this field

B) Shop operating in this field

Or satisfy at least two of the following conditions. They must:

A) Have been part of the designer team of a shop or firm, on an international level, for a minimum of 2 years

B) Have been owning and/or managing a constantly updated personal blog/website/social networking profile specialized in this field for a minimum of 2 years

C) Have been publishing articles and projects for books and magazines of this field (either online or in print) for a minimum of 2 years

Should a contestant that doesn’t fall within said categories believe to have a professional preparation they can communicate their working experiences to the Academy. The Academy will examine the request and state whether the competitor is eligible or not.

Participants claim their requirements under their own responsibility by means of the application form.

The Academy reserves the right to verify requirements at any moment and to request documents supporting what has been claimed in the applications. Shouldn’t the organization find confirmations to the requirements, the participant may be disqualified without entitlement to a reimbursement of the registration fee or relegated to the Hobbyist Division

The organization may, at its sole discretion, accept contestants with different requirements as competitors in the Pro Division, should they be judged fitting to the event (i.e. internationally renowned artists, etc.).

The organization may decide to grant Wild Cards to people believed to be particularly talented, even if they do not satisfy the aforementioned requirements.

Hobbyist Division requirements

This Division is reserved for all those amateurs who practice scrapbooking as a hobby or an activity which hasn’t yet become a professional occupation.

Anyone who doesn’t meet the requirements for the Pro Division is eligible to compete in this Division.

Age of contestants and other restrictions

Participants to the Championship must be of age, defined as persons over the age of 18 years (unless the relevant laws of the country of residence recognize a different age of majority).

Registration

Contestants

In order to enter the Championship, contestants need to visit the website www.academyscrapart.com and register in the dedicated section.

The registration fee for contestants is

Hobbyist Division base price 42,84 €

The base price includes:

- Registration to one technical category

- Gold Membership Card

- Personal Profile

- International Ranking

- Certificate of partecipation

- Kit official competitor

Discounts:

- Affiliation to an Official Store 30% (available for all contestants)

- Promo Code Academy Ambassador* 10%

Additional technical categories:

- Contestants can access more than one technical category.

This requires payment of additional costs:

- 1 technical category included in the registration fee

- 2 technical categories + 0 Euro

- 3 technical categories + 0 Euro

Contestant may decide, even after the registration, in which technical category or categories to compete. They will have a limit of one project for each category. Thus a participant who has registered for two categories will compete with a total of two projects, for instance one for the Mixed Media category and one for the Clean&Simple category: they cannot decide to create two projects for the Mixed Media category.

Pro Division base price 48,99 €

The base price includes:

- Registration to one technical category

- Gold Membership Card

- Personal Profile

- International Ranking

- Certificate of partecipation

- Kit official competitor

Discounts:

- Affiliation to an Official Store 30% (available for all contestants)

- Promo Code Academy Ambassador* 10%

Additional technical categories:

- Contestants can access more than one technical category.

This requires payment of additional costs:

- 1 technical category included in the registration fee

- 2 technical categories + 0 Euro

- 3 technical categories + 0 Euro

The registration fee also includes

For both Divisions:

- Digital “Official Competitor” certificate

- Digital “Official Competitor” watermark to be used on one’s website/blog/social media page

- The digital stamp of the Scrapbooking World Championship

- Entrance to the International Ranking and the opportunity to earn ranking points

The Academy Ambassador discount applies on the base price and only for the World Championship contestants who are affiliated with an Official Store.

Contestants will be able to choose whether to compete in more than one category during the registration process only.

Discounts

Affiliation with an Official Store: by choosing to affiliate with an Official Store during the registration, contestants will be allowed a 30% discount on the base price for both Divisions.

Academy Ambassador Promo Code: any code from Academy Ambassadors gives a 10% discount on the base price.

Affiliation with an Official Store

All participants will have the opportunity to affiliate with an Official Store based in their country of residence. Affiliating with a store determines no requirement towards the store, but offers the following opportunities:

- Immediate 30 per cent discount on the registration fee

- Affiliates will have the chance to benefit from services and assistance provided by the store

- Affiliates may be entitled to discount codes on purchases from the store

- Other activities organized by the store in connection with the event

Competitors who do not wish to become affiliated with a store will have to select the option Academy Virtual Storeduring registration. This selection entails renunciation to any discount on the registration fee, with the exception of countries where no Official Store is present.

Official Store

Official Stores are specialized stores operating in the sector in the partner countries of the event. Every contestant will have the opportunity to affiliate with an Official Store during the registration process by selecting it from the list of stores operating in their country.

This will allow an immediate 30 per cent discount off the registration fee.

Affiliation with an Official Store does by no mean require the affiliated contestant to purchase any products, materials or to access services provided by the Store.

Official Stores can, at their own discretion, organize workshops on the techniques of the Championship or put space and equipment at their own affiliates’ disposal, even in return for payment.

During the registration process contestants will be able to have a look the accounts of the Official Stores they can affiliate with in order to make their choice.

With every new edition of the Championship contestants will have to opportunity to change the Official Store they are affiliated with.

To become an Official Store, please see the dedicated section.

By selecting an Official Store, the competitor accepts that the Academy transfers the competitor's data (name and email) to the Official Store of choice to allow the sending of information related to activities related to the World Championship or official Academy activities or in any case related to them.

The data will be available to the Official Stores until the opening of the registrations of the next World Championship and in any case not more than one year from their release. After which, if the competitor does not register or choose a new Official Store, the previous Official Store will no longer be able to use them.

Academy Virtual Store

In the eventuality that a contestant decides not to affiliate with an Official Store, they will have the opportunity to select the option “Academy Virtual Store”.

It is a virtual store of the Academy, which is necessary to manage the voting stages. Every country will have its own Academy Virtual Store.

Selecting the Academy Virtual Store involves the following limitations:

- Renouncement of the discount for Official Store affiliates*

- Renouncement of any additional promo codes and discounts

* These limitations are not valid for contestants living in countries where no Official Stores are present (selecting the Academy Virtual Store is in this case mandatory).

Stages of the Championship

The Championship is dividend in the following stages:

1° Stage:National
2° Stage:Continental
3° Stage:World Finals

1° Stage National

The same mechanism applies for both the Pro and Hobbyist division at this stage.

The resulting rankings will name the National Champions of the different Divisions and technical categories, as well as the contestants who will move on to the following stage. Votes will be cast online, as defined by the voting method paragraph.

Each Division will feature three rankings, one for each technical category: Clean&Simple, Colouring, Mixed Media.

The countries of the United States will be grouped in the following 6 divisions: Pacific, NorthWest, SouthWest, Central, Atlantic, SouthEast.

Rankings will be determined by the total number of votes a contestant receives from:

Official Stores

They will only be allowed to vote for projects created in the countries they operate in.

Contestants

They will only be able to vote for their own Division and geographical area.

Academy Ambassadors

Managers of groups about scrapbooking, blogger and influencers appointed by the Academy.

Social Friend

Contestants will have the opportunity to use their social media accounts to invite their friends to vote for them.

Academy Committee

The Academy Committee participates in the voting phases.

Awarded titles

Pro Division Clean&Simple National Champion

Pro Division Colouring National Champion

Pro Division Mixed Media National Champion

Hobbyist Division Clean&Simple National Champion

Hobbyist Division Colouring National Champion

Hobbyist Division Mixed Media National Champion

Qualification to the following stage

The top three of each ranking will move on to the next stage.

2° Stage Continental

Contestants who enter the Contintental Stage will be competing with the project or the projects they have qualified with.
In this phase all the projects will be evaluated without distinction of technical category.

Countries have been grouped into the following international areas:

A) North America

B) South America

C) Europe

D) Africa and Oceania

E) Asia

These groups may be subject to chances according to the number of participants, in order to make groupings as balanced as possible.

The votes for this stage will be cast by:

- Official Stores

- Contestants

- Academy Ambassadors

- Academy Committee

There will be only one ranking list for each Division, regardless of technical category.

Votes will be cast online, as defined by the voting method paragraph.

Awarded titles

Pro Division Continental Champion

Hobbyist Division Continental Champion

Qualification to the following stage

The Continental Champions of each international area and Division will move on to the following stage, meaning that 2 contestants for each area and a total number of 10 participants will compete in the World Finals.

3° Stage World Finals

The World Finals event will take place in a physical location (TBD).

Should the number of participants be inferior to 4,000, the Academy reserves the right to organize the World Finals online, as better specified in the world final online section.

Contestants of the Pro and Hobbyist division who qualify for the World Finals will be invited, at the organization’s expense, to compete in the World Finals, which will take in February 2019, in location to be definied.

The following titles will be awarded:

- Pro Division Scrapbooking World Champion

- Hobbyist Division Scrapbooking World Champion

Contestants of the two Divisions will have to face several technical challenges at different times.

The Hobbyist Division will be the first to compete.

The Hobbyist World Champion will move on to the Pro Division Final stage (only in the event that the Championship takes place in a physical location).

For further information regarding the World Finals please see the relative section.

Technical Categories for projects

Prizes and Rewards

Voting